Executive and Administration Assistant (m/f/d)

Our client is a renowned Japanese trading company which operates in a wide range of industries. The office in Düsseldorf is currently looking for an Executive and Administration Assistant (m/f/d) to support the team.

Your tasks

  • Personal Assistance to Senior Manager
  • General secretarial and assistance tasks
  • Organisation of daily schedules and calendar updates as well as planning of meetings, conferences, and business travel (booking flight, accommodation, etc.)
  • Oral and written correspondence in German and English with colleagues and business partners
  • Monitoring and budgeting of departmental expenses and accounts in coordination with team colleagues, cooperation with Risk Management Department
  • Customer support
  • Managing files and documents

Your profile

  • Completed vocational training, e.g. as a (management) assistant for office management / wholesale / foreign trade OR completed university degree
  • First work experience in administration / office management or as executive assistant
  • Fluent in written and spoken English and German, Japanese language skills very advantageous
  • Solid proficiency in MS Office
  • Strong intercultural communication and teamworking skills
  • A well-structured, goal-oriented, independent way of working
  • Solid time management skills with the ability to prioritize tasks


  • Full-time position (38,5h/week)
  • Home Office (2 days/week)
  • A welcoming working atmosphere in an international team
  • Opportunity for professional development/promotion and social perks within a multinational trading group


If you have any questions regarding this position, please contact Jana Romero-Giron under +49 211-749 686-32.
We look forward to receiving your application!